Mahaska County, Iowa
Motor Vehicle Deputy
- Department: Treasurer
- Status: Full Time
- FLSA: Non-Exempt
- Reports To: Treasurer
- Post Date: June 4, 2021
- Application Deadline: June 18, 2021 at 4:30 pm
Job Description
Mahaska County, Iowa, is seeking qualified applicants for a Full Time Motor Vehicle Deputy position in the Treasurer’s Office.
Successful candidates must have a positive attitude, an eagerness to learn, outstanding customer service skills, excellent communication skills, detail oriented, dependable, excellent money handling skills, possess strong computer skills with proficiency in Windows-based PC environment, and the ability to work in a
fast-paced team environment. Candidates must possess a valid Iowa driver’s license and pass a background check. Job description available upon request.
Starting salary is $38,900.00. Mahaska County also has a generous benefit plan.
Job Requirements
PURPOSE OF POSITION
Under general direction of the County Treasurer to perform duties related to this position. Appointed every four years and approved by the Board of Supervisors.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.
GENERAL
MOTOR VEHICLE FEE COLLECTIONS
Accountable to the County Treasurer for daily administration of State and Federal laws as they relate to titling and registration of motor vehicles for Mahaska County residents. The collection of fees or fee credits including e-payments received from customers and dealers. The preparation of related motor vehicle forms to obtain titles, registrations or duplicates thereof, which includes the entry of this information in the State of Iowa computer network. Record and release liens in computer and validate on official county records. Remove titles from active files for vehicles titled out of state, junked or other action that renders the document inactive and file in appropriate place. Ability to process in office credit/debit card payments. Proof documents for accuracy. Collect license plates on vehicles stored, junked or cancelled and make data entries. Assist with customer inquiries and provide oral and/or written directions to customers, at the counter, by phone, email, or regular mail in a professional manner.
ADMINISTRATIVE DUTIES
Arrive at office and be prepared to conduct official business at 8:00 a.m.
Assist the head Motor Vehicle Deputy as needed to complete the following daily requirements:
Retrieve Iowa Department of Transportation computer report of prior day activities to prepare cash-up and accountability of public funds for deposit. Maintain inventory of official forms, license plates, and supplies and ensures all equipment is operational and maintained.
Ensures interests of the public are adequately served. Remain current on legislation pertaining to Motor Vehicle Department operations. Ensures official records of vehicle title transfers, registrations and liens are well maintained, including proofing and scanning of motor vehicle records. Provide administrative support to assist auto dealers and customers to transfer motor vehicles.
FINANCIAL ACCOUNTING
Assist with and/or maintain daily sales and financial accountability of all Motor Vehicle transfers and registrations by type for documentation in daily and monthly reporting, including Voids. Write checks for refunds and payments to appropriate agencies. Maintains accountability and reporting of fee for new registration collections. Calculate fee credits due on trade-ins/replacement vehicles, collect title, lien, duplicate title, registration or other fees due on sales from counter or mail customers; total and collect amounts, enter data in computer relating to transaction and issue appropriate document. Calculate tonnage or add fees on truck titles/registrations and make computer entry. Ensure all collections are accounted for and safeguarded with checks endorsed. Assist with customer inquiries and provide direction either oral or written.
ADDITIONAL DUTIES
Training and assistance as needed, for tax department and/or driver’s license issuance and/or driver license testing as directed by the Treasurer.
MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS
Graduation from high school or G.E.D. equivalent is required. Working knowledge of office machines and computer data entry. Experience in Microsoft Word and Excel. Ability to learn and retain a vast amount of information and procedures. Ability to work with the public under stressful situations and maintain professionalism. Ability to work independently, and as a team. Possess strong communication skills, both verbal and written are essential.
PREFERRED QUALIFICATIONS
Degree or certification in areas of accounting, customer service, or computer applications. Customer service experience.
MINIMUM PHYSICAL & MENTAL ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS
PHYSICAL REQUIREMENTS
Entering data into the computer system using a keyboard which requires extensive use of fingers, hands, arms and regular eye contact in which objects must be seen at the depth of 20” or less. Job involves bending, and reaching (horizontal and vertical) to obtain various books, printouts and file boxes, computer paper, license plates, and miscellaneous items weighing up to 50 lbs. Standing at counter and frequent walking is required.
MENTAL REQUIREMENTS
Ability to establish effective working relationships with co-workers, supervisors, and the general public.
MATHEMATICAL ABILITY
Proficient in basic mathematics (addition, subtraction, division, and multiplication). Able to count money and make correct change. Able to account for plate inventory when receiving new stock. Able to count documents; record and verify numbers and figures; and balance receipts.
LANGUAGE ABILITY & INTERPERSONAL COMMUNICATION
Proficient in applying controlling statutes, policies and established procedures relating to the numerous sequential steps involved in processing official documents accurately, consistently, and in a timely manner. Able to maintain composure and interact positively with the public under stressful, interruptive situations in both direct contact and phone answering tasks.
Maintain and respect customer confidentiality. Knowledge of English grammar, spelling and punctuation. Ability to write legibly and compose letters and emails professionally.
ENVIRONMENTAL ADAPTABILITY
Fast-paced office setting with varying customer flow. Some light lifting may be required along with sitting, standing, and moving about the office. Headaches, eyestrain, carpal tunnel, and related occupational hazards associated with data entry work would reflect most common injury.
Job Hours
Office hours:
8:00 AM 4:30 PM
Excluding some holidays.
Applications & Related Files
Additional Information
If you have any questions please call the Mahaska County Treasurer's office at 641-673-5482. Mahaska County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.
Applications available at the Mahaska County Treasurers Tax office
1st floor Courthouse, Oskaloosa IA, or above.
DEADLINE: Applications and resumes must be returned to the Mahaska County Treasurer’s office by 4:30 pm on June 18, 2021.
Mahaska County Treasurer
Connie Van Polen
106 South 1st Street
Oskaloosa, IA 52577